DFW Industry Job Board

Current Opportunities:

Program Coordinator for Events
Dallas Regional Chamber

DESCRIPTION:
Our Chamber is currently seeking a Program Coordinator for Events. This position coordinates the
administrative tasks and financial processing for the Events program of work and supports execution of
events.

Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty and responsibility
satisfactorily.
 Manages the registration process for events and programs owned by Events department.
Responsibilities include processing sign-ups, handling payments, communicating with sponsors on
benefits and attendees, creating final registration lists, printing nametags, and other tasks as needed
by events. Also responsible for training and support departments when they oversee their own
registration process.
 Supports logistics functions of events. Depending on events, can own responsibilities for securing
venue, confirming hospitality needs, set-up, etc.
 Oversees committee and council meeting logistics including room bookings, set-up, food/beverage
ordering, and coordination with Chamber office staff to ensure proper execution of internal meetings.
 Manages the scheduling, contracting, billing and invoicing processes, collection of payment, and
internal payment processing for all outside rentals of Chamber Conference space.
 Manages the billing and invoicing processes; makes approved and budgeted purchases with
established Chamber policies and accounting procedures; collection of payment; and internal payment
processing of all events coordinated through Events department.
 Oversees and develops best practices for the event module in Chamber’s membership database. Trains
new staff on event module and financial processing in database. Supports overall Chamber database
updating and expansion.
 Assists in correspondence with assigned membership accounts. Assist in membership recruitment by
sharing non-member event sponsors with membership team.
 Manages overall department financial processes and reports to Vice President on status of accounts
receivables, invoice payments and other financial responsibilities.
 Performs other duties as assigned, including but not limited to working the Chamber front
desk/switchboard when scheduled.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential qualification
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required.
 Ability to work well with members, rental partners and internal team.
 General working knowledge of accounting and marketing.
 Written and oral communication skills.
 Organizational skills and attention to detail.
 Time management and managing multiple projects simultaneously.
 Computer literacy, including Microsoft Office.

Education/Experience:
Bachelor’s degree (B. A.) from four-year college or university; or two to four years related experience and/or
training; or equivalent combination of education and experience.
This position offers an excellent benefits package inclusive of medical and dental coverage, 401K pension plan,
paid vacation, sick time, and holidays, in addition to other benefits. To learn more about the Dallas Regional
Chamber, visit www.dallaschamber.org. EOE

No agency or third party candidates will be considered for this position. No phone calls please.
To apply for this position, please submit a cover letter and resume, including your salary history, in a Word or
PDF format to recruit@dallaschamber.org.